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Work Place Structure Generates Proficiency With A Subtle Approach

"Leave requests here" is a phrase that needs to be posted in workplaces that need more efficient organization methods. You know the ones I'm talking about, with piles of paperwork and boxes that in all likelihood haven't been touched for a very long time. How do these workers ever get work done? There is a perfect spot for all things and I guess that it's an inborn response to return things to their place after being finished with them. I prefer to keep my underwear in one of the drawers of my dressing room dresser and not in the living room. Why does it become so difficult to utilize the same discipline in the work place? Without fail things wind up being misplaced, causing everyone to flounder around in search of the missing page that was misplaced or covered under numerous stacks of documents, creating an uncalled for panick!

My friends and colleagues used to label me as "Ms. Sanity", for the most part out of ear-shot. They would find it humorous that I was always the most structured and organized person in our unit. I had a scheme I had created over the years for my work space. I situated my stationery and papers in a range of desk top document trays on my desk. I was able to uncover what I was wanting in just minutes. Unfortunately, my office mates were forever scrounging my stationery and folders, never returning them, forcing upon me an added job to re-structure and refill my supplies. It was extremely wearisome. My office mates taught me that being structured and organized is not enough, you require an organizational policy that generally applies each person, one that is down-to-earth and has need of a minimal amount of effort to implement.

Advice of any manner is not always approved of. My surrounding work mateswould temporarily listen to me and carry on doing the same routine as usual. When I councelled them to requisition themselves a a system of desk top document trays and index card file boxes, they would turn away laughing. They would perhaps confer over my eccentricity and snicker over the "handle" they had assigned me. Some would overtly laugh at me and bow to me saying "So speaks the voice of sanity!" After some reflecting, I came to the conclusion that it was only the way of thinking that needed shifting. If they could only empathize with the value of being organized and systematic, they could in all likelihood make our daily task much less complicated. I was sure I had to communicate this to them without being disregarded. After a lot of thinking I came up with a great idea.

I made a start at the development of my brainstorm by going out of my way to give my office matesa pair of desk top document trays labeled Inbox and Outbox for occasions such as anniversaries and birthdays. Without delay they eagerly started putting them to use immediately. Also, the trays I gave them as gifts were built from lovely solid hardwood. The deep colors and detailed grain pattern of the oak, mahogany, walnut and cherry wooden trays was so beautiful that my surrounding work mates would do almost anything not to bury the trays under mountains of paperwork and boxes. In the long run, the work spaces in the office began to take on a neater and cleaner appearance. The benefits of becoming organized were felt by all the workers and efficiency was improved. I never had to stop and go in search of for absent stationery anymore. Everyone had access to a supply of their own.

I was fulfilled when our department was given the prise for the best-organized group that year. Each one of us was awarded a cash gift for our productiveness!